The main highlights include:
Microsoft Places integration,
The new Microsoft Teams app,
Workplace insights analytics,
Proactive hardware monitoring,
Digital Reception for iPad,
and several usability improvements across booking, visitors, lockers, and administration.
Release Overview
Area | Who is it for |
MS Teams Integration | End users |
MS Places Integration | IT/Admins/End Users |
Insights Analytics | Workplace Managers |
Hardware Notifications | Facility Managers |
Navigation Improvements | All users |
Lockers Export | Admins |
You can now book desks and meeting rooms managed by Spaceti directly from Microsoft Places and Microsoft Teams.
This integration is designed for organizations already working heavily inside the Microsoft ecosystem and allows employees to reserve workspaces or meeting rooms without switching platforms.
Employees can now book spaces directly inside Microsoft tools
Employees can:
search for available desks and meeting rooms,
reserve workspaces and meeting rooms
and manage reservations directly from Microsoft tools they already use every day.
Sync your workplace setup automatically
Administrators can synchronize:
buildings,
floors,
desks,
meeting rooms,
and IMDF floor maps from Spaceti into Microsoft Places.
Before you get started
Before you get started
To enable the integration:
New MS Outlook integration must already be configured,
Microsoft Places must be enabled in the tenant,
and the required Microsoft permissions must be granted.
What this improves
What this improves
This integration helps organizations:
create a more native Microsoft workplace experience,
simplify booking workflows,
improve Microsoft Teams adoption,
and centralize workspace management.
A few things to keep in mind
A few things to keep in mind
Some advanced Spaceti booking workflows are not yet fully supported inside Microsoft Places:
Spaceti check-in workflows,
booking modifications,
approval-based reservations,
and default booking duration settings.
limited booking rules customization
Need help?
Need help?
If synchronization is not working as expected:
verify Microsoft permissions,
verify the New MS Outlook integration,
review synchronization email reports,
and confirm Microsoft Places availability in the tenant.
The new Spaceti Microsoft Teams application is now publicly available in the Microsoft Teams App Store - Spaceti Teams App
Employees can now access workplace functionality directly inside Microsoft Teams using Microsoft SSO authentication.
Everything employees need in one place
The Teams application includes:
workplace maps,
desk booking,
meeting scheduling,
My Meetings,
My Bookings,
and “In the Workplace” attendance visibility.
Before you get started
Before you get started
To use the Teams application:
Microsoft Teams desktop or web app is required,
Passport SSO must be enabled,
and users must have access to a Spaceti tenant.
What this improves
What this improves
Employees can now complete workplace-related tasks directly inside Teams without constantly switching between applications.
This creates:
faster booking workflows,
better collaboration visibility,
and a smoother hybrid workplace experience.
A few things to keep in mind
A few things to keep in mind
Only Microsoft SSO authentication is currently supported
External guest authentication is not yet available
Currently the tenant switching is not supported so please carefully select the tenant while initially setup
Need help?
Need help?
If login fails:
verify Teams permissions,
verify Passport configuration,
remove and reinstall the Teams application,
and verify organization assignment.
➡️ Learn more: How to Login to Spaceti
This release introduces the new Insights Analytics Dashboard with event-level workplace analytics visibility.
The dashboard helps organizations better understand how spaces are actually being used and identify opportunities to improve workplace efficiency.
Types of workplace insights
Ghost bookings
A workspace is occupied without an existing reservation.
No-show meetings
A meeting room is booked but no occupancy is detected.
Stale air detection
Environmental sensors detect poor air quality in underused spaces.
How the dashboard works
Spaceti analyzes:
occupancy data,
booking information,
and environmental sensor data
to identify problematic workplace patterns.
Users can:
filter insight events,
analyze trends,
investigate historical events,
and export analytics data.
Before you get started
Before you get started
To use all insight types:
booking modules must be enabled,
occupancy sensors are required for no-show insights,
and environmental sensors are required for stale air insights.
What this improves
What this improves
The Insights Dashboard helps organizations:
optimize workplace usage,
reduce wasted reservations,
improve operational visibility,
and make more data-driven workplace decisions.
Need help?
Need help?
If insight events are missing:
verify sensor connectivity,
verify booking integrations,
confirm insight type availability,
and check building or floor filters.
Spaceti can now automatically detect offline sensors and gateways and notify administrators before missing hardware starts affecting analytics or workplace visibility.
How it works
The platform continuously monitors hardware connectivity.
If devices stop sending data for more than 24 hours:
weekly digest notifications are generated,
and critical outages can trigger immediate alerts.
Notifications can be configured:
organization-wide,
or individually per building.
Before you get started
Before you get started
To enable notifications:
supported hardware integrations are required,
HW notifications feature flag must be enabled,
and notification settings must be configured.
What this improves
What this improves
This helps organizations:
detect hardware issues faster,
improve operational monitoring,
increase analytics reliability,
and reduce the risk of missing occupancy data.
Need help?
Need help?
If notifications are not being received:
verify the HW notifications feature flag,
verify building participation settings,
confirm offline thresholds,
and check notification preferences.
User profile photos can now synchronize automatically from Microsoft Entra ID.
How synchronization works
When synchronization is enabled:
profile photos synchronize nightly,
Outlook and Teams photo updates automatically appear in Spaceti,
and manual photo uploads become disabled.
What this improves
What this improves
This helps organizations maintain a more consistent employee directory experience across Microsoft and Spaceti platforms.
Administrators can now configure dedicated support email addresses for individual buildings.
Better local support routing
The configured address replaces the default support email in:
mobile applications,
kiosk mode of the map.
This helps larger organizations route support requests to the correct local team more efficiently.
Mobile applications now automatically enter restricted-access mode when a tenant license expires.
Users can still
switch tenant,
or log out.
Need help?
Need help?
If users are unexpectedly restricted:
verify your expiration date with your account manager or support
confirm subscription validity
IMPROVEMENTS :
Digital Reception for iPad
Spaceti Digital Reception is now available for Apple iPads.
This release introduces a dedicated iPad experience optimized for modern reception and visitor workflows.
What’s new
Dedicated iPad reception experience
Improved visitor workflows
Optimized iPadOS experience
What this improves
What this improves
Reception teams can now manage visitors more efficiently while providing a cleaner and more modern arrival experience for guests.
➡️ Learn more:
Visitor Workflow Improvements
Visitor management has been simplified across booking and scheduling workflows.
Managing visitors is now easier
Users can now:
mark attendees as visitors,
unmark visitors,
reuse previously registered visitors,
and avoid duplicate visitor creation.
What this improves
What this improves
Cleaner visitor records
Faster Outlook scheduling workflows
Reduced duplicate visitors
Simpler visitor administration
Locker Usage Export
Administrators can now export locker usage data directly into CSV format from the web dashboard.
Included in the export
The export includes:
locker assignments,
user information,
activity timestamps,
and locker states.
Currently supported for Gantner BLE lockers.
What this improves
What this improves
This makes locker reporting and workplace utilization analysis significantly easier for administration teams.
Faster Analytics Navigation
Searching inside Analytics widgets is now significantly faster and easier.
Search across large portfolios more quickly
Users can now search:
spaces,
space groups,
buildings,
and insight events.
Supported pages:
Bookings
Occupancy
Environment
Insights
What this improves
What this improves
Large portfolios are now easier to navigate without manually browsing through multiple buildings or datasets.
Default Map After Login
Organizations can now configure the workplace map as the default landing page after login.
What this improves
What this improves
This helps employees:
quickly locate workspaces,
find colleagues,
and access reservations faster.
This is especially useful for organizations relying heavily on map-based workflows.
Improved Administration Navigation
The web administration portal has been reorganized to improve access to analytics and intelligence-related functionality.
A new INTELLIGENCE section
The new section now groups:
Dashboard
Spaceti AI
AI Scheduled Reports
Heatmaps
Bookings
Occupancy
Environment
Insights
ESG
What this improves
What this improves
Administrators can now access analytics-related tools faster and navigate large administration environments more easily.
Supported Platforms
Available on:
Web Portal
AN: 5.5.0
iOS: 4.2.0
Microsoft Teams App
Some features require:
New MS Outlook integration,
Microsoft Places configuration,
or feature flags enabled by Spaceti.