Space allocations are useful when a workspace needs to be assigned to the same user regularly, without requiring them to create individual bookings.

Managers can:

End users cannot create space allocations themselves.

They can, however, view spaces allocated to them and release an allocated space for a specific day when they do not plan to use it.

Space allocations are managed from the dedicated Space allocations page in Building management.

Go to:

Building management → Space allocations

From this page, managers can view users and spaces and manage their allocations centrally instead of opening and configuring individual spaces.

The page provides tools for searching, filtering, assigning, and reviewing allocations across the selected building.

From Space allocations, managers can assign available spaces to users and define the days on which each allocation applies.

The page displays:

To assign a user to a space:

You can use the available search and filter options to find specific users or spaces more easily.

The people panel on the left side of the Space allocations page provides three views:

You can also use Search people to find a specific user.

This makes it easier to identify users who still need to be assigned a workspace.

Managers can use the controls at the top of the Space allocations page to narrow down the spaces displayed.

Available options include:

The page also shows the number of spaces displayed and how many of them currently have allocations.

The Space allocations page allows managers to work with multiple users and spaces from a single view.

Instead of configuring allocations individually within each space, managers can use drag and drop to assign users directly to the required spaces.

Existing assignments are displayed next to each space together with the applicable days of the week, making it easier to review and adjust multiple allocations.

For larger allocation setups, managers can also use Auto-assign.

The Auto-assign functionality helps managers assign users to available spaces when working with larger numbers of users and workspaces.

Use the available filters to define the relevant users and spaces, then select Auto-assign.

Review the proposed allocations and make any required adjustments before clicking Save changes.

Go to:

Building management → Space allocations

Here, managers can see users and their current space allocations.

Existing allocations show:

Managers can use the search and filtering options to locate specific users or spaces and adjust allocations as required.

Users can see spaces that have been allocated to them in the Spaceti mobile or web application.

Allocated spaces are also visible on the map.

Users can select an allocated space to see its details, including the relevant space and allocation information.

If a user does not plan to use their allocated space on a particular day, they can release it for that day.

Releasing the space:

We recommend releasing an allocated space when it is not required so that the workspace can be used by someone else.

Managers can manage existing allocations from:

Building management → Space allocations

From the Space allocations page, managers can adjust existing assignments or the days on which an allocation applies.

After making changes, click Save changes to apply them.

For recurring allocations, changing an individual day does not require the allocation to be configured again directly within the space.

Managers

Use Building management → Space allocations to create, view, and manage space allocations.

The dedicated Space allocations page provides centralized management of users and spaces and supports:

Users

Users can view spaces allocated to them and release an allocated space for a specific day when they do not need it.

Releasing a space for one day does not remove the recurring space allocation.